Please be advised that due to unforeseen circumstances, the venue of the 30th AGM of the Association, which was originally scheduled to be held at Dewan Azman Hashim, Universiti Teknologi Malaysia Kuala Lumpur, Jalan Sultan Yahya Petra, 54100 Kuala Lumpur, Wilayah Persekutuan on Monday, 28 September 2020 at 2:30 p.m. has been changed to mmCineplexes @ E-Curve, Hall 8, Level 2, eCurve, No. 2A, Jalan PJU 7/3, Mutiara Damansara, 47800 Petaling Jaya, Selangor Darul Ehsan (“AGM Venue”).

Other than the change of AGM Venue, the date and time of the 30th AGM as stated in the Notice of AGM remain unchanged.

* Please be informed that registration for attendance at the 30th AGM will close one (1) hour after the commencement of the 30th AGM at 3:30 p.m. Hence, you are advised to arrive and register for attendance at the AGM Venue before the aforementioned time in order to be granted entry into the AGM Venue.

PROPOSED SPECIAL RESOLUTION BY MEMBERS

As stated in the Circular accompanying the Notice of AGM, Article 18 of the Articles of Association of MACP (“AA”) stipulates that “any number of Members entitled to be present and vote at a general meeting representing not less than one-twentieth of the total voting rights of all members or not less than twenty members having the right to vote at the meeting to which the resolution relates, may submit any resolution to any General Meeting, provided that at least for the prescribed time before the day appointed for the “meeting such Members shall serve upon the Association a notice of intention in writing containing the proposed resolution, and declaring their intention to submit the same. The prescribed time abovementioned shall be not less than ten nor more than twenty-one intervening days between the date that the notice of intention is served and the day appointed for the meeting.”

Pursuant to the above, the Association had on 9 September 2020 received a Notice of Intention dated 3 September 2020 from twenty-one (21) Full Members jointly proposing the following Special Resolution to be tabled at the forthcoming 30th AGM of the Association (“Notice of Intention”):-

Proposed deletion of the existing Article 31 (a), (b), (c), (d)(i), (d)(ii) and (e) and replacement with a new Article 31.

NOMINATION OF CANDIDATES FOR ELECTION AS WRITER DIRECTORS

As stated in the Circular accompanying the Notice of AGM, Article 43 of the AA stipulates that “no person not being a retiring Director shall, unless recommended by the Board for appointment, be eligible for election to the office of Director at any General Meeting unless, not less than ten nor more than twenty-one days before the date appointed for the meeting, there shall have been left at the Office a notice in writing signed by a Full Member, of his intention to propose such person for election, and also notice in writing signed by that person of his willingness to be elected.”

Pursuant to the above, the Association has received five (5) Nomination Forms from five (5) Writer Full Members nominating the following candidates for election as Writer Directors of MACP:-

The aforesaid candidates are eligible for election as Writer Directors of the Association in accordance with Article 43 of the AA and hence, the above nominations shall be tabled at the 30th AGM of the Association for the members’ consideration.

Notwithstanding the above, Article 39(a) of the AA stipulates that “at least one of the six (6) Writer Directors to be elected under paragraph (a)(i) shall be a Writer Full Member from East Malaysia and based in East Malaysia during the tenure of his/her directorship of the Association. In the event there are no candidates named as Nominate Candidates, and there are no Writer Directors from and based in East Malaysia, then the Writer Full Members shall be allowed, for the purposes of filing such vacancy, to elect a person, who is not from nor based in East Malaysia, as a Writer Director, provide that such person is eligible to be a Writer Director by satisfying all the other relevant requirements set out in Article 39. For the purposes of this paragraph, “East Malaysia” means Sabah and Sarawak, and “Nominate Candidates” means persons who are nominated to be elected as a Writer Director.”

In view that Roger Daniel Wong Voon @ Roger Wang is the sole Writer Director candidate who is a Writer Full Member from East Malaysia, he shall be automatically elected as a Writer Director of MACP at the conclusion of the 30th AGM in compliance with Article 39(a) of the AA. The remaining four (4) candidates together with the two (2) retiring Writers Directors, namely Datuk Ahmad Izham bin Omar and Johar bin Teh Othman, shall stand for election/re-election as Writer Director to fill the remaining vacancy in the Board.

REVISED FORM OF PROXY
Pursuant to the inclusion of additional Agenda of the 30th AGM of the Association as described in Items B and C above, the Form of Proxy for the 30th AGM has been updated (“Updated Form of Proxy”). The Updated Form of Proxy is annexed herewith as Appendix B.

If you have yet to appoint a proxy to represent you at the 30th AGM and wishes to do so now, you are advised to execute and submit the Updated Form of Proxy to the Registered Office of the Association by 2:30 p.m. on 26 September 2020(i.e., forty-eight (48) hours before the commencement of the 30th AGM). If you have submitted the Form of Proxy which accompanies the Notice of AGM prior to the receipt of this Notification Letter, you are encouraged to submit the Updated Form of Proxy to update your voting instructions for the proposed resolutions as described in Items B and C. Failure to submit the Updated Form of Proxy will not invalidate any previous submission of the Form of Proxy for the 30th AGM of the Association.

However, should you opt not to submit the Updated Form of Proxy before the stipulated deadline, the appointed proxy shall vote or abstain from voting on the proposed resolutions in relation to Items B and C at his/her discretion.